Handover Document Index
Use this index to track the document package needed for BESS commissioning closeout, operations handover, and future audit review.
Document Index
| Document ID |
Document Type |
System Area |
Owner |
Revision |
Approval Status |
Issue Date |
Supersedes Revision |
Evidence Link |
Closeout Notes |
| HND-001 |
As-built single-line diagram |
Electrical |
Engineering lead |
Rev C |
Approved |
2026-07-18 |
- |
Drawing package / document control |
Confirm drawing revision matches energized configuration. |
| HND-002 |
Protection settings file |
Grid interface |
Protection engineer |
Rev 2 |
Pending approval |
2026-07-19 |
- |
Relay upload record |
Require final utility acceptance before commercial operation. |
| HND-003 |
Battery rack torque records |
Battery racks |
Electrical supervisor |
Rev A |
Approved |
2026-07-15 |
- |
Torque record folder |
Sample includes tool calibration certificate and rack serial range. |
| HND-004 |
Fire safety interface test record |
Fire safety |
HSE / commissioning |
Rev A |
Under review |
2026-07-20 |
- |
Functional test report |
Confirm reset sequence and alarm visibility in SCADA evidence. |
| HND-005 |
Residual-risk register |
Project controls |
Commissioning manager |
Rev 0 |
Draft |
2026-07-20 |
- |
Punch-list export |
Link any deferred items to approved owner and target close date. |
| |
|
|
|
|
|
|
|
|
|
Recommended Document Types
| Type |
Examples |
| Drawings |
Single-line diagrams, layouts, cable schedules, network diagrams, as-built markups. |
| Procedures |
FAT, SAT, commissioning, energization, emergency response, isolation and lockout. |
| Certificates |
Meter calibration, instrument calibration, insulation test certificates, factory certificates. |
| Test records |
Functional tests, point-to-point checks, performance tests, protection tests, BMS/EMS logs. |
| Registers |
Punch list, nonconformance list, residual-risk log, spares list, training attendance. |
Closeout Rules
- Record the owner for every missing or pending document.
- Keep revision and approval status separate so a submitted draft is not mistaken for an approved handover record.
- Add one row per issued revision, with its ISO issue date and the immediately superseded revision, so the release history remains auditable.
- Link documents to controlled storage when possible instead of using free-text file names only.
- Identify any residual-risk item that remains open at handover.
- Check that document IDs match the project document control system before final acceptance.